We accumulate payment information for you is as it occurs. Through the Report payment activity option on the administrative menu, you may produce a payment report to facilitate processing in your own internal system. When doing so:
- Select the type of payment you wish to report (Card, eCheck, or All)
- Select the report to produce
- Select the bill type to report. Use the Select all checkbox or Ctrl-click to request multiple types. For your convenience, only the bills having payment activity will be presented.
- Select a date range to report
When viewing the report, note that the Bill amount plus the Interest is the amount to be applied towards paid bills. The Site fee shown includes both merchant fees and our fees. It is deposited along with the payment but should be posted in your financial system as a liability. Merchant fees will be automatically deducted from your account on a monthly basis and shown on your statement. Accumulations of our site fee will be periodically invoiced directly to you by Systems East, Inc.
If you wish to print the report, you may use the button provided at the bottom. It will open a printer dialog box so you may select the appropriate printer. Due to the width of the report, you will probably also need to select the landscape mode.
When viewing the report, you may also use the icons at the upper right to download the information as an Excel spreadsheet or a text file. The downloaded file will be a fixed length ASCII text file as follows:
- State: 1-20
- Company name: 21-70
- Bill type: 71-120
- Unique bill identifier: 121-170
- Bill date: 171-178, MMDDYYYY
- Payment date: 179-186, MMDDYYYY
- Payment type: 187-192, "Card " or "eCheck"
- Bill amount: 193-204, 9(10)V99
- Interest: 205-216, 9(10)V99
- Company revenue: 217-228, 9(10)V99
(Amount realized by company: Bill amount+ Interest)
- Merchant fee: 229-237, 9(7)V99
(Due to merchant provider; this will be automatically deducted by them on a monthly basis and shown on your statement)
- Site fee: 238-246, 9(7)V99
(Due to Systems East, Inc; we will periodically bill you for accumulations of this amount)
- Payment total: 247-258, 9(10)V99
(Total paid by visitor: Company revenue + Merchant fee + Site fee)
- Transaction ID: 259-270, x(12)
- Locator 1: 271-320
- Locator 2: 321-370
- Locator 3: 371-420
- Locator 4: 421-470
- Locator 5: 471-520
Normally a report or file download would be produced so you can review activity or record payments in your own system. Remember that you may also use a date range option to limit the payment range reported.
If you have any questions, please contact us. We look forward to helping you provide the convenience of Xpress-Pay.com to your customers.
